5. Audit File Preparation
Documentation requirements, declarations, and audit pack preparation for residential SRES, VEU, and ESS applications.
Phase 5 prepares the scheme evidence package after modelling results have passed Gate A and the client has approved certificate quantities.
Audit files should be prepared as if an auditor will inspect every document: the model name, brand, entity, address, certificate numbers, test report references, and signatures must be consistent across the pack.
In this section
- Audit File Naming Conventions
- CER Audit Files
- VEU Audit Files - Documents Required
- Part C
- Declarations
- Authorisation Letter
- Test Report Validation
- Gate B Review
Phase sub-tasks
- Create scheme-specific audit folders for CER, VEU, and ESS where applicable.
- Export or compile AS/NZS 4234 reports and certificate result summaries.
- Add test reports, certificates, drawings, manuals, data plates, declarations, and authorisation letters.
- Prepare Part C and scheme forms where required.
- Send declarations for signature using the declaration signing email template.
- Run self-review against the scheme checklist.
- Request Gate B review and resolve findings.
Gate B Review
When audit files are complete, request a Gate B Review from a peer. Gate B checks that the audit packs are complete, internally consistent, correctly named, and ready to submit. Treat a failed Gate B as a blocking issue.
Exit Gate
Phase 5 exits when Gate B passes and all client signatures or written approvals needed for submission are complete.
The next phase is Phase 6 - Submission.