Email Templates

Use these templates for VEU Activity 44 and ESS IHEAB large commercial heat pump water heater modelling projects.

How to use these templates

• Replace placeholders in braces, such as {Client}, {AExxx}, {Model}, {Scheme}, {Application ID}, and {Date}.
• Use the subject convention: [AExxx] {Client} - {Workstream}.
• Keep one thread per workstream where practical: kickoff, testing, documentation, modelling updates, submissions, RFIs, and closeout.
• Save critical client confirmations as project records, especially kickoff details, control settings, certificate quantity approval, declaration approvals, and submission confirmations.

Contents

Project setup

• Commercial Kickoff
• Portal Access Request
• Third-party Communication Routing

Testing and documentation

• Pre-test Advisory
• Missing Documents Follow-up
• Technical Clarification

Modelling and review

• Modelling Update
• Client Approval
• Declaration Signing
• Final Review Request

Submission and closeout

• Submission Confirmation
• Whitelist Advisory
• Application Status Follow-up
• RFI Response Request
• Closeout