Commercial Technical Clarification
Short clarification request for technical inconsistencies or missing evidence.
When to use
Use when review finds a specific technical issue: model-name mismatch, capacity mismatch, missing control evidence, unclear tank drawing, missing standby power evidence, incorrect address, or declaration mismatch.
Subject
[{AExxx}] {Client} - Technical Clarification Required
Template
Hi {ClientName},
During our review we found one item that needs clarification before we can proceed.
Issue:
{Describe the issue clearly.}
Current evidence:
{State what the documents currently show.}
What we need confirmed:
{State the exact confirmation or corrected document required.}
This matters because the scheme submission documents need to be consistent across the test report, manuals, drawings, declarations, data plates, and modelling files.
Could you please confirm or provide the corrected document by {Due Date}?
Kind regards,
{SenderName}
Notes / placeholders
- Keep the issue specific and document-based.
- For model names, ask for character-exact confirmation.
- For drawings, request a client-owned dimensioned drawing, not a reference image.
- For element capacity, ask for the intended total element capacity per system.